CrossFit gym software: class reservations, recurring dues and coach attendance — buying checklist
From: https://www.iwantmywebsitenow.com/industry/membership/crossfit/
Workflow sources checked: 2026-10-02. Prices have separate capture dates.

Use this with a vendor or a builder. These are proposed evaluation tests, not claims that any product passed them.

YOUR BUSINESS
Current software:
What must work differently:
Records to bring across:
Budget and timing:

QUESTIONS TO TEST
1. Class capacity and waitlist
Ask: Can bookings stop at the coached class cap and promote the waitlist under published rules?
Demonstrate: Fill a class, add two to the waitlist and cancel a spot; confirm one eligible member is promoted and others are notified.
Observed result:
Follow-up:

2. Membership access
Ask: Can active plan, class limits, freeze and delinquency rules govern reservations and check-in?
Demonstrate: Freeze a plan, fail a payment and test class booking and front-desk check-in for the affected member.
Observed result:
Follow-up:

3. Attendance and workout data
Ask: Can attendance flow to the system used for coach reporting or athlete workout records?
Demonstrate: Check in an athlete, record a benchmark result in the chosen training tool and verify identity and class match.
Observed result:
Follow-up:

4. Billing and staff closeout
Ask: Can recurring dues, failed retries, refunds, coach payroll and retail reconcile?
Demonstrate: Simulate a failed monthly payment, a retry, a merch sale and a substitute coach’s class; reconcile reports.
Observed result:
Follow-up:

DEMO SCENARIO (SYNTHETIC)
Fill a class, cancel late and handle a failed membership payment
1. Create coached classes with a fixed athlete cap and a waitlist.
2. Book an active member and a frozen member; verify eligibility and front-desk message.
3. Fill a class, cancel one reservation late and check waitlist behavior and coach attendance.
4. Run a failed recurring payment and retry, then compare attendance, workout-record link and monthly revenue.

MIGRATION
Plan a controlled data move
Import members and household contacts, signed waivers, plans and terms, failed-payment status, class reservations and waitlists, attendance, workout history or external athlete IDs, coach schedules, freezes, credits and outstanding balances. Reconcile member access against current billing and run a parallel renewal cycle before switching reservations.

A POSSIBLE FIRST BUILD
Gym software does not deliver coaching, assess athlete health or ensure safe exercise. Coaches and gym owners remain responsible for programming, supervision, modifications, emergencies and member privacy.

SOURCES
PushPress gym management
https://www.pushpress.com/free-gym-management-software
Vendor overview of class schedules, member booking, attendance and recurring billing.

PushPress member app
https://help.pushpress.com/en/articles/3281785-how-to-use-the-pushpress-member-app
Vendor help documentation of membership management and class reservations.

Zen Planner boutique fitness
https://www.zenplanner.com/solutions/boutique-fitness-studio-software
Vendor overview of member management, classes and recurring billing.

Gymdesk gym software
https://gymdesk.com/
Vendor overview of membership, scheduling and gym check-in tools.

Research by Don, I Want My Website Now.
A product description is not hands-on testing. Verify the plan, current price and export access before committing.