Commercial cleaning software: bids, buildings and inspections — buying checklist
From: https://www.iwantmywebsitenow.com/industry/property/janitorial/
Workflow sources checked: 2026-10-02. Prices have separate capture dates.

Use this with a vendor or a builder. These are proposed evaluation tests, not claims that any product passed them.

YOUR BUSINESS
Current software:
What must work differently:
Records to bring across:
Budget and timing:

QUESTIONS TO TEST
1. Bid from building details
Ask: Can the proposal show rooms, surfaces, frequency, labor and supply assumptions?
Demonstrate: Enter measurements, floor types, fixtures and frequencies. Compare hours and price to your estimate.
Observed result:
Follow-up:

2. Current site instructions
Ask: Can a crew find approved tasks, access notes and shift at each building?
Demonstrate: Assign a shift across two sites. Confirm the cleaner sees site instructions and no unrelated data.
Observed result:
Follow-up:

3. Inspection to corrective work
Ask: Can a failed inspection create follow-up that is assigned and verified?
Demonstrate: Fail one task, create a correction ticket and log a follow-up tied to the first inspection.
Observed result:
Follow-up:

4. Contract cost visibility
Ask: Can planned labor and supplies be compared with actual costs by building?
Demonstrate: Enter a sample week of time and supplies. Compare cost to bid assumptions and identify scope changes.
Observed result:
Follow-up:

DEMO SCENARIO (SYNTHETIC)
Take one building from walkthrough to follow-up inspection
1. Enter rooms, floor types, fixtures, tasks and frequencies, including initial clean and supplies if contracted.
2. Build a proposal and review labor, wage and price assumptions. Change one task to weekly and compare.
3. Assign a crew and verify current scope and access notes in its mobile workflow.
4. Record a deficiency, create corrective work, log a follow-up and review costs for the contract.

MIGRATION
Move locations, scopes and recurring work as linked records
Request exports of accounts, buildings, rooms, floor types, contracts and versions, task schedules, crews, shifts, inspections, work orders, inventory, time records and invoices. Keep each site's approved scope linked to inspection history. Reconcile schedules and open corrections before import. Verify employee records, photos and offline inspection data separately.

A POSSIBLE FIRST BUILD
A custom layer could collect bid walkthroughs or client service requests while the janitorial system remains the record for schedules, crew time and inspections. Test mobile and offline recovery before replacing staff tools.

SOURCES
Janitorial Manager: plans and pricing
https://www.janitorialmanager.com/plans-pricing/
Explains building-, user- and feature-based pricing, migration and onboarding.

CleanGuru: janitorial bidding module
https://www.cleanguru.com/cleanbid/modules/janitorial
Describes areas, frequencies, proposals, work tickets and workloading.

CleanGuru: inspection features
https://www.cleanguru.com/cleanqc/features
Documents inspection forms, offline behavior and follow-up tickets.

Janitorial Manager: platform overview
https://www.janitorialmanager.com/
Lists time tracking, location checklists, inspections and work orders.

Research by Don, I Want My Website Now.
A product description is not hands-on testing. Verify the plan, current price and export access before committing.