Checked Sep 26, 2026
How much does Practice by Numbers (PbN) cost?
Practice by Numbers (PbN) does not publish a plan price; ask for a quote. Dental analytics plus patient engagement, forms/kiosk, payments, VoIP, AI receptionist and marketing tools, sold as modules.
Prices are as published by Practice by Numbers (PbN) on Sep 26, 2026. Check the linked source before buying.
Published rates
Plans and add-ons
Plans
| Plan | Price | Billing |
|---|---|---|
| Core'Start as low as $249/mo' is the only figure published; tier prices not shown | Quote | Check vendor |
| Flow'Get a Demo' | Quote | Check vendor |
| Scale'Get a Demo' | Quote | Check vendor |
Add-ons
| Add-on | Price |
|---|---|
| Practice IQ, Marketing IQ, Review Management, Reactivation and many campaign typesmarked 'Add-on' on lower tiers | Not published |
| IntelliSuite / Call AI'requires PbN Voice' | Not published |
Pricing source: practicenumbers.com ↗, checked Sep 26, 2026.
Beyond the plan price
Terms worth checking
- Setup
- Not published · cancellation policy says setup fees are charged at sign-up; amount not published
- Contract & cancellation
- per Order Form; monthly or annual · Renewal: yes, at then-current rates · written request with at least 30 calendar days' notice before renewal; mid-term cancellation requires paying the full remaining balance
- Payments
- not published · PbN Payments Suite incl. 'ZeroPay'
- Data export
- unknown · customer must uninstall the PNServer sync software themselves
Source notes
What the headline misses
Each point is tied to a dated statement on Practice by Numbers (PbN)'s site. Open the source to read the full context.
- Only a floor price is published; tiers are behind 'Get a Demo' and many features are add-ons on lower tiers.
“Start as low as $249/mo.”
practicenumbers.com · Sep 26, 2026 ↗ - Cancelling mid-term requires paying the full remaining contract balance plus hardware fees before the cancellation is processed.
“If you wish to cancel mid-term , you will be required to pay: •The full remaining balance of the contract •Any applicable hardware-related fees”
practicenumbers.com · Sep 26, 2026 ↗ - At least 30 days' written notice is required before the renewal date.
“A minimum of 30 calendar days’ notice is required prior to your next renewal date .”
practicenumbers.com · Sep 26, 2026 ↗ - Setup fees are charged at sign-up, and all services are non-refundable.
“Upon signing up, your setup fees and first month’s subscription fees will be immediately charged to your provided payment method.”
practicenumbers.com · Sep 26, 2026 ↗ - Subscription fees can rise up to 10% once per year without separate notice.
“increase Subscription Service Fees by up to ten percent (10%) of the then-current fee, effective on the first day of the subsequent billing cycle, without separate notice to Customer”
practicenumbers.com · Sep 26, 2026 ↗ - Usage-based fees (SMS, email, voice, storage) can change immediately when posted in the portal.
“Such adjustments will take effect immediately upon posting within the Subscription Service portal.”
practicenumbers.com · Sep 26, 2026 ↗ - The practice must uninstall PbN's sync software from its own server when leaving.
“It is your responsibility to uninstall this software if you wish to stop syncing.”
practicenumbers.com · Sep 26, 2026 ↗
Who it sells to
Prices and quotes are as published on Practice by Numbers (PbN)'s own pages on the date shown, before tax and payment processing. Vendors change prices and terms; check theirs before you buy.
The website-cost question
Which part of Practice by Numbers (PbN) do you actually need?
A useful tool may be worth keeping. If a website, form or portal is a separate line on your bill, check its full cost, ownership and exit terms before changing anything.
Could Practice by Numbers (PbN) be replaced by a tool you control?
Bring one workflow or software bill to a free 30-minute consultation. We’ll discuss whether coding AI and affordable hosting could fit, and what it would take to own and maintain the result.
Practical guidance, not a promise of a cheap or maintenance-free replacement.