Checked Sep 26, 2026
How much does PayHOA cost?
Published plans run $54–$275 per month. All-in-one HOA software for self-managed associations and management companies: invoicing and payments, GL accounting, violations, communications, website builder.
Prices are as published by PayHOA on Sep 26, 2026. Check the linked source before buying.
Published rates
Plans and add-ons
Plans
| Plan | Price | Billing |
|---|---|---|
| 0-25 units$49/mo billed yearly | $54/mo | Monthly |
| 26-50 units$59/mo billed yearly | $65/mo | Monthly |
| 51-100 units$99/mo billed yearly | $109/mo | Monthly |
| 101-150 units$129/mo billed yearly | $142/mo | Monthly |
| 151-200 units$169/mo billed yearly | $186/mo | Monthly |
| 201-300 units$199/mo billed yearly | $219/mo | Monthly |
| 301-400 units$229/mo billed yearly | $252/mo | Monthly |
| 401-500 units$249/mo billed yearly | $275/mo | Monthly |
| 500+ units$0.55 per unit per month, $275 monthly minimum | Quote | Monthly |
Add-ons
| Add-on | Price |
|---|---|
| Bookkeeping service'Starting at $199 /month' | $199/mo |
| 1120-H filingstarting at $399 per filing | Not published |
| Full 1120 filingstarting at $995 per filing | Not published |
| 1099 filing$15 per filing | Not published |
| USPS mailing$1.25/letter first class, $1.05 standard, $2 per mailed check | Not published |
Pricing source: payhoa.com ↗, checked Sep 26, 2026.
Beyond the plan price
Terms worth checking
- Setup
- Not published · None on pricing page; terms mention set-up fees 'if any' as non-refundable
- Contract & cancellation
- month-to-month or annual (10% discount) · Renewal: yes, successive one-month terms · 'Cancel anytime'; by email; no refund of prepaid period
- Payments
- card 3.5% + $0.50; ACH $2.45 (incoming) · Terms let the association pass a convenience/processing fee to payers
- Data export
- yes · User data kept 30 days after cancellation and made available on request, then may be deleted
Source notes
What the headline misses
Each point is tied to a dated statement on PayHOA's site. Open the source to read the full context.
- Price is set by the association's unit count; 26-50 units is $65/mo monthly and 51-100 units $109/mo.
“How many units are in your community?”
payhoa.com · Sep 26, 2026 ↗ - Incoming card payments cost 3.5% + $0.50 and incoming ACH payments $2.45 each.
“Incoming ACH payments $2.45 Incoming card payments 3.5% + $0.50”
payhoa.com · Sep 26, 2026 ↗ - Printed-and-mailed letters and checks are billed per piece.
“USPS First class (printing & postage) $1.25 /letter”
payhoa.com · Sep 26, 2026 ↗ - Human bookkeeping and tax filings are extra-cost services.
“Bookkeeping service Starting at $199 /month 1120-H filing Starting at $399 /filing”
payhoa.com · Sep 26, 2026 ↗ - After cancellation, data is kept for 30 days and may then be permanently deleted.
“After the Retention Period, such User Data may be permanently deleted from PayHOA's servers and unrecoverable by You or Subscriber.”
payhoa.com · Sep 26, 2026 ↗ - All fees, including transaction fees, are non-refundable, and prepaid periods are not refunded on cancellation.
“PayHOA will not provide any refund for any remaining prepaid period for a prepaid Access Fee subscription.”
payhoa.com · Sep 26, 2026 ↗ - The terms allow price changes at any time.
“PayHOA may change prices at any time.”
payhoa.com · Sep 26, 2026 ↗
Who it sells to
Prices and quotes are as published on PayHOA's own pages on the date shown, before tax and payment processing. Vendors change prices and terms; check theirs before you buy.
The website-cost question
Which part of PayHOA do you actually need?
A useful tool may be worth keeping. If a website, form or portal is a separate line on your bill, check its full cost, ownership and exit terms before changing anything.
Could PayHOA be replaced by a tool you control?
Bring one workflow or software bill to a free 30-minute consultation. We’ll discuss whether coding AI and affordable hosting could fit, and what it would take to own and maintain the result.
Practical guidance, not a promise of a cheap or maintenance-free replacement.