What the software costs—and where your margin can improve.
Start with the bill and one costly workflow. The comparison is straightforward: recurring software costs you can actually remove, minus the hosting, AI, integrations and upkeep a replacement needs. Time saved is a separate gain, and only becomes margin when the business can use it.
Current software · researched prices
HOA websites software runs $49 to $435 a month across the 4 vendors that publish prices. A website-related price point in the research is $10 a month; check whether it is a plan rate or a separate fee. 28 of 58 vendors have quote-only pricing in our research.
Published starting prices are not a like-for-like quote. Confirm the plans, seats, add-ons, payment fees and setup your workflow requires.
A focused tool · under your control
Pay for the parts this workflow needs.
One time: map the rules, build, test edge cases, move only the data needed and train the people who use it.
Each month: affordable hosting, coding-AI usage, any database or integrations, backups and maintenance. Price these for the actual application; a $0 or low hosting tier is not the total cost.
You control: the code repository, domain, data and service accounts. Someone on your side owns updates, access, recovery and support.
MarginVendor costs removed − the replacement’s full monthly operating cost.
Admin timeFirst target: One repeated hoa websites task. $10 a month for TownSq's Website Builder on plans from $90. What HOA boards pay for a website, portal and accounting, and when to keep it.
Business valueDurable, documented margin can strengthen a business; buyers still assess risk and whether someone else can run the workflow.
The exact replacement cost depends on scope and usage. Bring your invoice and one frustrating task; we’ll map what can stay, what could be owned and the costs to verify.
Build the member workspace and role permissions, then the directory, events, renewals and self-service portal. Reconcile dues before moving collections.
Records that must move
Members or households, roles, directory preferences, events and renewal dates
Dues balances, documents, access permissions and communication consent
Ask for a sample export. Check relationships, attachments and history, not just row counts.
Tests before you switch
Members only see records their role permits and private directory entries stay private.
A renewal updates status once, including failed or retried payment notifications.
The next administrator can export records and maintain the directory without the original builder.
Vendor exit terms to include
Source-recorded terms. Confirm your own agreement and export access before planning a move.
AppFolio Property Manager
Cancelling mid-term for convenience requires 30 days' notice plus an early termination fee of 50% of the remaining subscription fees.
These terms appear in the same research category. Check your specific workflow before treating products as interchangeable.
homeowners association
HOA board
POA
property owners association
What does the software cost?
HOA websites software runs $49 to $435 a month across the 4 vendors that publish prices. A website-related price point in the research is $10 a month; check whether it is a plan rate or a separate fee. 28 of 58 vendors have quote-only pricing in our research.
Where the money goes
HOA software is priced by unit count. TownSq Pro is $90 a month up to 300 units, with $20 add-ons for architectural requests, violations tracking and emergency broadcast. PayHOA starts at $54 for up to 25 units and EasyHOA at $49, both with a website included.
What to keep
If your platform already bundles the website and runs your assessment ledger, the audit may tell you to keep it. PayHOA and EasyHOA include the site at no extra charge, and HOA Express has a free ad-supported one.
What to verify
Ask providers to demonstrate this workflow using your edge cases. Check which plan includes each step, what costs extra and how your records can be exported.
58 vendors and options researched for hoa websites
Researched vendors and published prices
Listed A to Z, not ranked. Prices and every quoted catch come from each vendor's own pricing page or terms, linked and dated. 28 have quote-only pricing in our research.
35of 56 won't publish a price
14of 56 lock you into a minimum term or charge the rest of it if you leave
8of 56 renew the contract automatically
11of 56 restrict how or when you can cancel
5of 56 charge extra for the website or booking page
AvidXchange (AvidSuite for Community Association Management)
Quote only
Invoice and payment automation for community association management companies.
Price scales with
unpublished
Website
Not stated
Setup
unpublished
Contract
unknown. unknown
6
BuildingLink
Quote only
Community association and building management software for condos, co-ops, HOAs (ManageHOA) and multifamily: front desk, amenities, packages, announcements, payments.
Price scales with
unpublished; demo-led
Website
Not stated
What the headline price leaves out (1)
No prices are published; getting started means booking a demo.
The Most Comprehensive Community Association Management Software: governance, property management, financial and communications for self-managed associations, management companies and developers.
Price scales with
defined in Master Service Agreement; unpublished
Website
owner/resident portals; unpriced
Contract
Master Service Agreement. unknown
Payments
unpublished
What the headline price leaves out (1)
Costs are set in a Master Service Agreement; optional services can carry additional transaction charges and some are priced only at the time of request.
“The services may be subject to service option elections, additional transaction charges, and CiraConnect Standard Operating Procedures (SOPs). Some optional services can be priced at the time of the request.”
Digital HOA resale disclosure: information management, eCommerce marketplace where homeowners and lenders buy documents, order preparation, transfer management.
Price scales with
per document product sold in its marketplace; unpublished
Website
Not stated
What the headline price leaves out (1)
Resale documents are sold to homeowners and lenders through the vendor's marketplace; document prices are not published.
“A streamlined eCommerce application to allow shoppers—such as homeowners and lenders—to purchase the products that they need.”
Payment platform for property managers and association managers: online payments, lockbox and check scanning, bank bill-pay sweeping, Livble flexible payments.
Price scales with
unpublished (payment volume / units)
Website
Not offered
Setup
unpublished
Contract
unknown. unknown
Payments
unpublished; payer fees shown at login. E-check 'generally at no cost' to payers; card fees not published.
What the headline price leaves out (1)
Payer fees are not published; residents see any fees only after logging in.
“E-Check payments are generally at no cost to you. Any fees are clearly presented at login.”
Could software for hoa websites work on your terms?
Bring one workflow or software bill to a free 30-minute conversation. We’ll map what a coding AI and affordable hosting might cover, and what ownership would require.