Software guide · Yoga & pilates studios
Yoga studios combine a changing class timetable with several ways to pay: drop-ins, class packs, introductory offers and recurring memberships. Run the same test across a regular class, a sold-out workshop and a teacher substitution so the system’s rules are clear to students and staff.
Yoga studios combine a changing class timetable with several ways to pay: drop-ins, class packs, introductory offers and recurring memberships. Run the same test across a regular class, a sold-out workshop and a teacher substitution so the system’s rules are clear to students and staff.
The cost case · Yoga & pilates studios
Start with the bill and one costly workflow. The comparison is straightforward: recurring software costs you can actually remove, minus the hosting, AI, integrations and upkeep a replacement needs. Time saved is a separate gain, and only becomes margin when the business can use it.
Current software · researched prices
$349/ month
$4,188 a year in this worked example
1 studio, 250 active members, 4 instructors, wants online booking + a website
See the vendor’s published price ↗
A source-priced scenario, not a claim about your invoice. Check required modules, usage fees and your negotiated terms.
A focused tool · under your control
One time: map the rules, build, test edge cases, move only the data needed and train the people who use it.
Each month: affordable hosting, coding-AI usage, any database or integrations, backups and maintenance. Price these for the actual application; a $0 or low hosting tier is not the total cost.
You control: the code repository, domain, data and service accounts. Someone on your side owns updates, access, recovery and support.
The exact replacement cost depends on scope and usage. Bring your invoice and one frustrating task; we’ll map what can stay, what could be owned and the costs to verify.
Get a free 30-minute cost and workflow reviewBuild the member and class workspace, then enrollment, attendance and renewals. Verify payment authorization separately before moving recurring charges.
Use the buying and migration brief above to check records, edge cases and acceptance tests before deciding what to replace.
Source-recorded terms. Confirm your own agreement and export access before planning a move.
The agreement renews automatically for the renewal term in the order form unless 30 days' written notice is given before the term ends.
Vendor source ↗Recorded Sep 26, 2026The $49/mo Individual price is billed annually.
Vendor source ↗Recorded Sep 26, 2026The $200 figure is the annual-billing rate; month-to-month is $250.
Vendor source ↗Recorded Sep 26, 2026The standard agreement starts with a 90-day initial term and then renews automatically every 30 days.
Vendor source ↗Recorded Sep 26, 2026These terms appear in the same research category. Check your specific workflow before treating products as interchangeable.
A shortlist to investigate
Fit notes are our assessment of the linked vendor descriptions, not hands-on product reviews. Feature sources checked Oct 2, 2026; pricing records below retain their own dates.
A studio seeking a broad booking, membership and payments suite with a consumer discovery channel.
Mindbody describes yoga scheduling, booking, memberships, payments, staff tools and client discovery.
Compare marketplace exposure and add-on costs with direct-booking needs; test packs, freezes, late cancels and data export.
A yoga business comparing studio administration and client engagement in a combined platform.
WellnessLiving describes business management tools for yoga and wellness studios.
Ask for a live test of waitlist promotion, membership freezes, room caps and payment reconciliation.
A studio prioritizing class scheduling and member tools; verify the plan against your teacher count and pack rules.
Momence describes scheduling and business tools for fitness and wellness providers.
Verify pack expiration, studio-branded booking, instructor substitutions and export fields on the plan quoted.
A practical buying brief
Use these questions with a vendor or a builder. The point is to see your own work completed, including the awkward cases.
| What matters | Ask this | Then demonstrate this |
|---|---|---|
| Membership and class packs | Can a student book only when their plan or remaining credits permit it? | Use a drop-in, an expiring five-class pack and a frozen unlimited member against the same class. |
| Waitlists and cancellations | Can the studio set a fair waitlist and apply its own cancellation window and fee? | Fill a class, cancel inside and outside the window, then inspect promotion timing, notice and credit return. |
| Teacher and room schedules | Can substitutions, recurring schedules, workshops and room capacity be changed without duplicate bookings? | Replace the instructor and move the room for one date while preserving the series and student notices. |
| Payments and retention data | Can payment failures, introductory offers and renewals be reported without obscuring net revenue? | Run an introductory offer into a membership renewal and compare payment fees, churn status and attendance. |
A text checklist with space to record what works, what fails and what needs a follow-up.
Your demo script
Use this synthetic example as a repeatable acceptance test. It is not a claim that any named vendor has been tested.
Import client profiles and consent, active and expired memberships, class-pack balances and expiration dates, recurring billing mandates, future bookings, waitlists, teacher schedules, attendance and cancellation policies. Test credits and failed-payment access against a parallel schedule before launch.
Booking and membership software does not provide yoga instruction, assess participant health or guarantee an accessible, safe class. Studio staff remain responsible for teacher qualifications, consent, accommodations, emergency planning and privacy.
Compare costs, recovered admin time and margin on this page →
Workflow documentation checked Oct 2, 2026. Pricing tables elsewhere on this page retain their own capture dates. The demo scripts and migration guidance are our proposed evaluation method, not hands-on vendor reviews.
For yoga & pilates studios, our worked example runs $349 a month, which is $4,188 a year. A website-related price point in the research is $99 a month; check whether it is a plan rate or a separate fee. 14 of 45 vendors have quote-only pricing in our research.
1 studio, 250 active members, 4 instructors, wants online booking + a website
Where the money goes
The platform subscription is the big line: WellnessLiving runs $69, $199 and $349 a month by feature tier. Zen Planner sells its website separately at $99 a month on top of a $99 Studio plan, and Pike13 includes website integration only from Advanced at $225. Mindbody doesn't publish US prices.
Keep your booking platform if its marketplace app sends you new students. Leaving Mindbody's consumer app can cost bookings, not just software.
Ask providers to demonstrate this workflow using your edge cases. Check which plan includes each step, what costs extra and how your records can be exported.
39 vendors and options researched for yoga & pilates studios
Listed A to Z, not ranked. Prices and every quoted catch come from each vendor's own pricing page or terms, linked and dated. 14 have quote-only pricing in our research.
All-in-one fitness business management software with custom-branded apps for gyms, trainers, boutique studios and sports performance.
No prices are published; the pricing page asks for a quote request.
“No matter what type of fitness business you run, we have a package to help your fitness business succeed. Get a quote today.”exercise.com, Sep 26, 2026
Facility, membership and scheduling software for gyms, sports facilities, yoga/pilates studios and rec centers.
Packages and prices are shown only after submitting a lead form.
“Simply fill out the form below to see our packages and pricing.”ezfacility.com, Sep 26, 2026
Web design studio offering Mindbody-integrated websites for fitness studios.
AI-powered marketing and booking platform for fitness studios (per listicles).
Booking, payments and marketing platform for yoga, pilates, dance, cycling and boutique studios.
No prices are published; pricing is put together after a sales conversation.
“Every business is different. Tell us about yours, and we'll walk you through Momence's capabilities and put together pricing that fits.”momence.com, Sep 26, 2026
Former Squarespace website designer for boutique fitness and yoga studios (Mindbody-integrated sites).
Studio booking software (named in the Kisi gym software roundup).
AI-powered studio and gym management platform for boutique studios.
The branded app, AI dashboard and door access are add-ons on top of the plan.
“Custom branded app +$80”vibefam.com, Sep 26, 2026
Member management and booking system for yoga, pilates and fitness studios (Denmark).
Specialist agencies in this business category
These agencies appear in the business-category research but do not yet have a full software pricing profile. Rates are shown only when verified from the provider's own source.
Price basis: seats + bundled marketing services
Price basis: Quoted digital marketing and content for boutique fitness studios
Price basis: Quoted website and digital marketing services for yoga studios
Price basis: Published monthly website and marketing packages for yoga studios
Price basis: Websites and digital marketing for CrossFit gyms, studios and martial-arts schools
Price basis: unpublished project or campaign pricing
Questions owners ask
Test class-pack balances, recurring memberships, freezes, waitlist rules, teacher changes and cancellation fees against your actual schedule.
Some include consumer discovery; others focus on studio operations. Compare fees, control over client relationships and what happens to records if you leave.
Published prices run from $69 to $349 a month at WellnessLiving, $99 to $348 at Zen Planner, and $159 to $286 at Pike13. Mindbody publishes no US price; every tier is quote-only.
Not on Studio. The website is a $99 monthly add-on, and Essentials, which includes the website and lead capture, starts at $198 a month.
Not as part of the plan. The Presence custom website is an add-on with no published price, even on the $349 BusinessPro tier.
Related businesses
Bring one workflow or software bill to a free 30-minute conversation. We’ll map what a coding AI and affordable hosting might cover, and what ownership would require.
Practical guidance, not a promise of a cheap or maintenance-free replacement.