Software guide · Gyms & personal training studios
Compare gym management software by membership dues and freezes, class capacity, check-in rules, payment recovery and attendance reporting. Zen Planner, PushPress and Mindbody document relevant workflows; price member tiers, processing and optional apps together.
Membership software has to match the rules members actually sign: recurring dues, access, class reservations, pauses, cancellation and outstanding balances. Test the member and staff view against the same account before migrating payment data.
The cost case · Gyms & personal training studios
Start with the bill and one costly workflow. The comparison is straightforward: recurring software costs you can actually remove, minus the hosting, AI, integrations and upkeep a replacement needs. Time saved is a separate gain, and only becomes margin when the business can use it.
Current software · researched prices
$237/ month
$2,844 a year in this worked example
1 location, 250 active members, 4 trainers, wants online booking + a website
See the vendor’s published price ↗
A source-priced scenario, not a claim about your invoice. Check required modules, usage fees and your negotiated terms.
A focused tool · under your control
One time: map the rules, build, test edge cases, move only the data needed and train the people who use it.
Each month: affordable hosting, coding-AI usage, any database or integrations, backups and maintenance. Price these for the actual application; a $0 or low hosting tier is not the total cost.
You control: the code repository, domain, data and service accounts. Someone on your side owns updates, access, recovery and support.
The exact replacement cost depends on scope and usage. Bring your invoice and one frustrating task; we’ll map what can stay, what could be owned and the costs to verify.
Get a free 30-minute cost and workflow reviewBuild the member and class workspace, then enrollment, attendance and renewals. Verify payment authorization separately before moving recurring charges.
Use the buying and migration brief above to check records, edge cases and acceptance tests before deciding what to replace.
Source-recorded terms. Confirm your own agreement and export access before planning a move.
Month-to-month terms apply only after an initial onboarding period whose length is not stated.
Vendor source ↗Recorded Sep 26, 2026The agreement renews automatically for the renewal term in the order form unless 30 days' written notice is given before the term ends.
Vendor source ↗Recorded Sep 26, 2026On cancellation, clients above the free limit are deactivated and recurring payment products are canceled.
Vendor source ↗Recorded Sep 26, 2026The $83.25/mo headline is the yearly plan billed $999 up front.
Vendor source ↗Recorded Sep 26, 2026These terms appear in the same research category. Check your specific workflow before treating products as interchangeable.
A shortlist to investigate
Fit notes are our assessment of the linked vendor descriptions, not hands-on product reviews. Feature sources checked Oct 1, 2026; pricing records below retain their own dates.
You want to evaluate member management, billing, scheduling and attendance as a connected studio platform.
Zen Planner publishes active-member pricing and documents member billing, class scheduling, check-in and attendance.
Model your active-member count and required website/app/payment tools; test a freeze, failed payment, cancellation and class reservation on your member rules.
You want to assess gym operations with member reservations, app check-in and staff verification.
PushPress documents member reservation/check-in behavior and its timing limits in the help center.
Test a capacity-limited class, late arrival, unsigned waiver, membership restriction and manual staff override.
You want to compare a wider booking and business-management ecosystem for fitness services.
Mindbody publishes fitness-business software and booking workflows across appointments, classes and memberships.
Confirm transaction fees, marketplace exposure, staff calendars, memberships and plan-specific integrations in a written demo quote.
A practical buying brief
Use these questions with a vendor or a builder. The point is to see your own work completed, including the awkward cases.
| What matters | Ask this | Then demonstrate this |
|---|---|---|
| Membership state | How do start date, freeze, failed payment, cancellation and access status interact? | Use a fictional member to freeze and reactivate a plan, fail a payment and verify dues and check-in eligibility at each step. |
| Class capacity | Can members reserve, cancel or waitlist without overselling a class or consuming the wrong credit? | Fill a class, add a waitlist, cancel one reservation and book the next member; inspect credit and notifications. |
| Check-in | What happens with an expired plan, unsigned waiver or arrival after the check-in window? | Try member and staff/kiosk check-in for each case; record permitted overrides and attendance history. |
| Member pricing | What counts as an active member, and what is charged for apps, locations and payment processing? | Calculate the bill at current and next member tier with the website, branded app, processor and required add-ons. |
A text checklist with space to record what works, what fails and what needs a follow-up.
Your demo script
Use invented accounts. Include a manager, coach and front desk in the demo so each sees the member state relevant to their work.
Export member identities, agreements, waivers, payment status/token portability, class credits, attendance, freezes, cancellations, reservations, family accounts and retail balances. Confirm what payment credentials can be re-authorized versus moved. Reconcile active members and future classes, and sample each membership type before ending the prior service.
A custom website or report can supplement a gym system. Recurring payments, access and membership entitlements need supported integrations and recovery rules; test those dependencies before replacing a core system.
Compare costs, recovered admin time and margin on this page →
Workflow documentation checked Oct 1, 2026. Pricing tables elsewhere on this page retain their own capture dates. The demo scripts and migration guidance are our proposed evaluation method, not hands-on vendor reviews.
For gyms & personal training studios, our worked example runs $237 a month, which is $2,844 a year. A website-related price point in the research is $99 a month; check whether it is a plan rate or a separate fee. 18 of 65 vendors have quote-only pricing in our research.
1 location, 250 active members, 4 trainers, wants online booking + a website
Where the money goes
Zen Planner's Studio plan starts at $99 with no website; Essentials at $198 adds the website and lead capture, and the branded app is $39 more. Pricing climbs with active member count. Door access, card readers and marketing tools are sold as extras across the category.
Keep the system that runs billing, freezes, cancellations and failed-payment follow-up. Members feel it when that breaks, and the audit won't touch it without a plan.
Ask providers to demonstrate this workflow using your edge cases. Check which plan includes each step, what costs extra and how your records can be exported.
57 vendors and options researched for gyms & personal training studios
Listed A to Z, not ranked. Prices and every quoted catch come from each vendor's own pricing page or terms, linked and dated. 18 have quote-only pricing in our research.
Sports and martial arts club management software with a 1club sports network listing.
The branded website is only in the top Grow tier.
“Everything in Run plus: Branded website”1club.ai, Sep 26, 2026
Club management platform for leading fitness brands, from single operators to multi-location franchises.
No prices are published; the product page routes to a demo.
“Book your personalized demo today to see how Ignite can power a stronger, smarter business.”abcfitness.com, Sep 26, 2026
UK fitness-only website agency (gyms and studios).
Web design and digital marketing agency with a fitness studio and gym practice.
Club management software for health, fitness, tennis and swim clubs; acquired by Daxko in 2018.
Sales, CRM and member engagement software for gyms and health clubs.
Club management platform for health clubs and franchise fitness brands (billing, member records, access control).
Scheduling and registration software for swim schools, lessons and training businesses.
All-in-one fitness business management software with custom-branded apps for gyms, trainers, boutique studios and sports performance.
No prices are published; the pricing page asks for a quote request.
“No matter what type of fitness business you run, we have a package to help your fitness business succeed. Get a quote today.”exercise.com, Sep 26, 2026
Facility, membership and scheduling software for gyms, sports facilities, yoga/pilates studios and rec centers.
Packages and prices are shown only after submitting a lead form.
“Simply fill out the form below to see our packages and pricing.”ezfacility.com, Sep 26, 2026
Member management, billing and check-in software for fitness clubs, health clubs and medical fitness centers.
No pricing is published; the site routes buyers to a demo.
“Schedule your free demo to see how Jonas Fitness can transform your gym, fitness club, or health, wellness, and fitness center.”jonasfitness.com, Sep 26, 2026
Club management and billing software for health clubs (Daxko family).
Personal trainer software with white-label app, bookings and payments.
Former Squarespace website designer for boutique fitness and yoga studios (Mindbody-integrated sites).
Studio booking software (named in the Kisi gym software roundup).
Lead-generating website design for fitness gyms and training studios.
Gym and personal training management software with member app and coaching tools (Netherlands-based).
Specialist agencies in this business category
These agencies appear in the business-category research but do not yet have a full software pricing profile. Rates are shown only when verified from the provider's own source.
Price basis: seats + bundled marketing services
Price basis: Project or monthly retainer; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Price basis: unpublished project or campaign pricing
Questions owners ask
It may scale by active members, location, feature bundle, staff, app and payment processing. Confirm the definition of an active member and compare your current count with the next tier.
Check signed agreements, waivers, recurring dues, payment authorization, credits, attendance, freezes, cancellations and future bookings. Verify a sample member’s exact billing and access state in the new system.
Count active members using the vendor definition, locations, staff, payment processing, website, branded apps and add-ons. Compare the total at your current size and the next tier, then include transaction fees and contract terms.
Check member profiles, contracts/waivers, billing status, payment tokens, class credits, attendance, freezes, cancellations and future reservations. Verify that a sample account preserves the exact dues and access state.
Published starting prices run from $69 to $159 a month. WellnessLiving Starter is $69, Gymdesk is $75 for up to 50 members, Zen Planner Studio is $99 and Pike13 Essential is $159. Most scale with members or features.
Not on Studio, its $99 starting plan. The website comes with Essentials, which starts at $198, or as a $99-a-month add-on. A branded mobile app is another $39.
Among gym vendors it runs from included to several hundred dollars. Gymdesk includes a website from $75 a month, Zen Planner charges $99 for one, and Market Muscles sells its lead-generation website at $329 a month.
Related businesses
Bring one workflow or software bill to a free 30-minute conversation. We’ll map what a coding AI and affordable hosting might cover, and what ownership would require.
Practical guidance, not a promise of a cheap or maintenance-free replacement.