Software guide · Med spas, injectables & aesthetics
Compare med spa software by treatment records and consent, photo access, provider permissions, product usage and prepaid balances. Boulevard, AestheticsPro and Aesthetic Record publish medspa-oriented workflows to investigate. Verify the configuration, security terms and total migration scope for your services before deciding.
A med spa appointment can involve a provider, a treatment record, images, products used and a prepaid balance. Evaluate that chain in a medspa-specific demo and check the clinical, privacy and billing requirements with qualified advisors.
The cost case · Med spas, injectables & aesthetics
Start with the bill and one costly workflow. The comparison is straightforward: recurring software costs you can actually remove, minus the hosting, AI, integrations and upkeep a replacement needs. Time saved is a separate gain, and only becomes margin when the business can use it.
Current software · researched prices
Med spas, injectables & aesthetics software runs $28 to $399 a month across the 4 vendors that publish prices. 44 of 62 vendors have quote-only pricing in our research.
Published starting prices are not a like-for-like quote. Confirm the plans, seats, add-ons, payment fees and setup your workflow requires.
A focused tool · under your control
One time: map the rules, build, test edge cases, move only the data needed and train the people who use it.
Each month: affordable hosting, coding-AI usage, any database or integrations, backups and maintenance. Price these for the actual application; a $0 or low hosting tier is not the total cost.
You control: the code repository, domain, data and service accounts. Someone on your side owns updates, access, recovery and support.
The exact replacement cost depends on scope and usage. Bring your invoice and one frustrating task; we’ll map what can stay, what could be owned and the costs to verify.
Get a free 30-minute cost and workflow reviewBuild a service catalog and customer workspace, then staff availability, booking and reminders. Add packages or a customer portal after the core booking flow passes testing.
Use the buying and migration brief above to check records, edge cases and acceptance tests before deciding what to replace.
Source-recorded terms. Confirm your own agreement and export access before planning a move.
On renewal, subscription fees revert to whatever pricing is current at that time.
Vendor source ↗Recorded Sep 26, 2026Cancelling the subscription ends access to the account and its data.
Vendor source ↗Recorded Sep 26, 2026Subscriptions require an annual contract.
Vendor source ↗Recorded Sep 26, 2026The standard agreement starts with a 90-day initial term and then renews automatically every 30 days.
Vendor source ↗Recorded Sep 26, 2026These terms appear in the same research category. Check your specific workflow before treating products as interchangeable.
A shortlist to investigate
Fit notes are our assessment of the linked vendor descriptions, not hands-on product reviews. Feature sources checked Oct 1, 2026; pricing records below retain their own dates.
You want to evaluate scheduling and a dedicated medspa configuration with charts and product tracking.
Boulevard’s medspa documentation describes forms and charts, memberships, product usage and plan-specific add-ons.
Confirm medspa bundle, sign-off, chart, photo, usage-based billing and migration fees on the written offer for your locations.
You want to assess a medspa-focused suite spanning charts, photos, scheduling and reporting.
AestheticsPro lists EMR, medical photos, scheduling, payments and reporting among its product areas.
Ask for the security documentation and agreement relevant to your organization, plus a demo of your complete treatment and follow-up process.
You want to investigate an aesthetics-focused platform and compare its clinical documentation with your service menu.
Aesthetic Record publishes product material for aesthetics practices and clinical workflows.
Demonstrate consent, before/after photo access, product usage, provider permissions and export of the records you would need to retain.
A practical buying brief
Use these questions with a vendor or a builder. The point is to see your own work completed, including the awkward cases.
| What matters | Ask this | Then demonstrate this |
|---|---|---|
| Intake, consent and chart | Can the right form and chart be completed, signed and attached to the correct client and treatment? | Use fictional data to book a treatment, complete consent, add a chart note and identify who may review, amend or sign each step. |
| Photos and access | How are images stored, associated with records, exported and restricted by staff role? | Add a synthetic image to a test record. Check who can view, download, edit and audit access; request written retention and export terms. |
| Product and billing | Can units used during a service adjust both the charge and inventory record? | Record a sample treatment with a known quantity of product; verify stock, package balance, invoice and report. |
| Packages and memberships | Can staff see prepaid value, redemption history and remaining balance? | Create a dummy package, redeem part of it and verify the remaining balance and cancellation/refund process. |
A text checklist with space to record what works, what fails and what needs a follow-up.
Your demo script
Use synthetic data only. This is an operational checklist, not a clinical or privacy certification.
Request a field-by-field conversion scope for clients, appointments, chart notes, consent, photos, product usage, packages and memberships. Check which attachments keep their client/treatment links, what is excluded and how access history transfers. Reconcile open package and membership balances with qualified staff before cutover.
Do not scope protected treatment records into a custom system from a generic feature list. If an administrative gap remains, assess a narrow public intake or reporting layer after reviewing data handling, permissions, retention, incident response and support with qualified advisors.
Compare costs, recovered admin time and margin on this page →
Workflow documentation checked Oct 1, 2026. Pricing tables elsewhere on this page retain their own capture dates. The demo scripts and migration guidance are our proposed evaluation method, not hands-on vendor reviews.
Med spas, injectables & aesthetics software runs $28 to $399 a month across the 4 vendors that publish prices. 44 of 62 vendors have quote-only pricing in our research.
Where the money goes
Seat counts drive the software bill: OptiMantra adds $49 a month per extra practitioner, Mangomint bills $10 per user including booth renters, and Boulevard's Essentials plan stops at 5 providers. Payments are the other lever, since Boulevard requires its own Duo hardware to take cards and Mangomint turns off deposits and cards on file if you use an outside processor. Marketing is the biggest priced line: Salon Boss Marketing's website comes only inside a $1,000 a month SEO retainer with a 6-month minimum.
Keep the aesthetic EMR and the payment setup your booking system depends on. Charting, consents, before-and-after photos and e-prescribing are clinical records, and deposits and cards on file are tied to the processor.
Ask providers to demonstrate this workflow using your edge cases. Check which plan includes each step, what costs extra and how your records can be exported.
40 vendors and options researched for med spas, injectables & aesthetics
Listed A to Z, not ranked. Prices and every quoted catch come from each vendor's own pricing page or terms, linked and dated. 44 have quote-only pricing in our research.
Spa and activity software for hotels and resorts, now an Agilysys product.
No pricing is published; sales are handled by Agilysys.
“Book4Time by Agilysys | Leading Spa Software for Hotels & Resorts”book4time.com, Sep 26, 2026
Consulting, recruiting and digital marketing agency for med spas and aesthetic practices.
Practice management (booking, charting, billing) for health and wellness practitioners including massage therapists.
The entry Balance plan is limited to one practitioner and 20 appointments a month.
“Single practitioner profile Limited to 20 appointments / month”jane.app, Sep 26, 2026
Medical spa software: booking, charting/EMR, gift cards and memberships, inventory, accounting.
Paid-ads agency marketing high-ticket aesthetic treatments for med spas.
Marketing agency for medical spas; lead form asks ad budget before quoting.
Specialty EHR/EMR suite for plastic surgery and aesthetic practices.
All-in-one med spa software plus compliance, marketing and coaching services for independent med spa owners.
No pricing is published; buyers must book an intro call.
“Book an Intro Call”joinmoxie.com, Sep 26, 2026
Specialty EHR/practice management for plastic surgery, dermatology and ophthalmology practices.
No pricing is published; the site offers only demos.
“Schedule a demo”nextech.com, Sep 26, 2026
Platform plus consulting and performance marketing for med spas and wellness clinics.
Med spa and aesthetic practice management platform with AI assistants.
No pricing is published; the site offers demos only.
“Book a Demo”prospyrmed.com, Sep 26, 2026
Branded patient app, memberships and "Medcommerce" for aesthetic practices.
The pricing page publishes no prices, only "flexible pricing options".
“We offer flexible pricing options to meet your business needs.”repeatmd.com, Sep 26, 2026
Before-and-after photo management for aesthetic practices; linked from PatientNow's site.
Spa and activity management software for resorts, hotels, casinos and wellness retreats; cloud or on-premise.
Med spa websites, media and patient-acquisition marketing agency.
Mobile EHR, practice management and CRM built only for aesthetics and plastic surgery.
No pricing is published; the site offers demos only.
“Book a demo”symplast.com, Sep 26, 2026
Salon, spa and beauty marketing agency; works with one salon per city.
The agency takes only one salon per city.
“We work with only ONE salon in each city.”thesalonmarketing.com, Sep 26, 2026
Full-service marketing (SEO, Google ads, automation, reputation) for med spas.
AI marketing agents (discovery/SEO, front desk, engage, loyalty) with free booking and payments for salons, spas and med spas.
Plan prices are not published; the pricing page leads to a demo.
“Get booked Add agents as you grow your starting point Get found. Get the conversation started. Book a demo”zoca.com, Sep 26, 2026
Specialist agencies in this business category
These agencies appear in the business-category research but do not yet have a full software pricing profile. Rates are shown only when verified from the provider's own source.
Price basis: seats + bundled marketing services
Price basis: aesthetic clinic website, SEO, advertising and social by quote
Price basis: Quoted marketing for aesthetic clinics, med spas and cosmetic practitioners
Price basis: Quoted creative and digital marketing for med spas, plastic surgery, dermatology and cosmetic practices
Price basis: Quoted websites, SEO, social content and lead follow-up for med spas and aesthetic clinics
Price basis: Quoted performance marketing for regulated healthcare practices including med spas
Price basis: Quoted lead-generation for med spas and aesthetic practices
Price basis: Quoted integrated marketing for medical spas and aesthetic practices
Price basis: Quoted web, SEO, social and automation for med spas
Price basis: Marketing, lead follow-up and call-center support for med spas
Price basis: Quoted digital marketing for dermatology, aesthetics, med spas and skincare brands
Price basis: Scope, patient-acquisition channel mix and compliance responsibilities; request a written proposal
Price basis: Scope, patient-acquisition channel mix and compliance responsibilities; request a written proposal
Price basis: Scope, patient-acquisition channel mix and compliance responsibilities; request a written proposal
Price basis: Scope, patient-acquisition channel mix and compliance responsibilities; request a written proposal
Price basis: Scope, patient-acquisition channel mix and compliance responsibilities; request a written proposal
Price basis: Project or monthly services; obtain written scope
Price basis: Project or monthly services; obtain written scope
Price basis: Project or monthly services; obtain written scope
Price basis: Project or monthly services; obtain written scope
Price basis: Project or monthly services; obtain written scope
Price basis: Project or monthly retainer; obtain written scope
Questions owners ask
Only after qualified review of consent, access, storage, retention, export and applicable obligations. First ask your clinical-system vendor to demonstrate its supported photo workflow and written terms.
Yes. Reconcile remaining units or value, redemptions, refunds and renewal terms against each customer account. Transferring a package name alone does not prove the balance is correct.
Some products serve both markets, but medical aesthetics can require treatment charts, consent, photos, product usage and different access controls. Verify those workflows and applicable obligations for your services; do not rely on a general salon feature list.
List clients, appointments, treatment records, signed forms, images, product inventory, packages and membership balances. Confirm which records can be exported with their relationships and attachments, then reconcile active packages and upcoming appointments before cutover.
Boulevard lists Essentials at $143 a month per location, with Premier at $234 and Prestige at $328 as limited-time prices for new customers; its medspa tab runs higher. Forms start at $65 a month per location below Prestige, and taking payments requires Boulevard's Duo hardware.
Aesthetic Record is $15 per user a month on Essentials and $19 on Accelerator, plus a $399 startup and onboarding fee per plan. AI charting is a separate subscription from $30 to $75 a month, and renewals revert to whatever pricing is current.
Often, in practice. Boulevard processes payments itself and requires its Duo reader. Mangomint lets you bring your own processor, but deposits, cards on file, self checkout and Express Booking then stop working. Ask which features depend on processing before you sign.
Related businesses
Bring one workflow or software bill to a free 30-minute conversation. We’ll map what a coding AI and affordable hosting might cover, and what ownership would require.
Practical guidance, not a promise of a cheap or maintenance-free replacement.